aspen meeting room collage

Design & Plan for Successful Guest Meetings

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MEETING ROOM – CREATE FIRST IMPRESSIONS

The visitor meeting room is an important space, as it is here that first impressions are quickly formed. This meeting space is made available for meetings with clients, suppliers, stakeholders and company advisers. Visitor meeting spaces are typically close to the main entry and should be easily accessible. Ensure the space is well lit and always clean, neat and welcoming. Meeting spaces for guests usually require reservations to ensure the space is available when required.

EMBRACE THE OPPORTUNITY FOR BRANDING

The visitor meeting room is an excellent opportunity to illustrate who you are and what you stand for. A picture tells a thousand words. Likewise, a guest facing meeting room holds the opportunity to tell more about your company in a glance, than you could tell in an initial conversation. Imbibe the space with your brand and culture, displaying who you are, what value you are adding and the values you hold.

Give your guests the opportunity to engage with your brand and culture while visiting the office space. Whether it be a brand and culture focused around luxury, health, originality, creativity, charity, innovation or professionalism, ensure the meeting space reflects this to those using it.

FACILITATE CONVERSATIONS

You know best how your meetings with guests flow. The requirements of client meetings, supplier meetings and stakeholder meetings differ from company to company. Ensure the space and the resources within it facilitate the types of conversations that will be had. Ensure the resources are on hand, whether it be audio visual for proposal presentations, display cabinets and storage for products, floor space for demonstrations, comfortable seating for more lengthy meetings or desktop space for collaboration and plans.

RESOURCES & FURNITURE

The resources and furniture items in the meeting room have a significant impact on the effectiveness of the space. The aesthetic and comfort of the room will affect first impressions, embody branding and culture in the space. A well designed meeting room creates an atmosphere and can change the behaviour of those using the room.

When designing and planning a meeting room, consider the three main aspects to cater for.

Culture – Aesthetically create branding in the meeting room

Collaboration – How well the space facilitates conversations and people coming together

Connection – The functionality of the space and it’s resources

 

BROWSE FURNITURE AND JOINERY FOR CULTURE

Custom furniture, wall panelling, custom seating, wall graphics and accessories are a sophisticated way to present your brand and culture to guests. Consider incorporating custom brand colours, brand visuals on wall decor or a unique custom furniture piece which portrays who you are.

 BROWSE FURNITURE AND JOINERY FOR COLLABORATION

The core intention of every meeting is collaborate in some form. Choose furniture pieces that bring people together and allow them to share ideas. From collaboration tables where documents can be shared to whiteboards, where ideas can be shared. To facilitate effective collaboration it is important to have resources on hand. Incorporate s form of storage including notebooks, whiteboard markers, brochures and any AV equipment for efficient collaboration.

BROWSE FURNITURE AND JOINERY FOR CONNECTION

Visitors will respond psychologically to a meeting space unconsciously. You can influence the way guests feel in the meeting room by make deliberate choices. Soft curved lines are pleasant, making people feel welcomed. Providing resources and visual tools that visitors can interact with improves memory recall and encourages social interaction. This may include whiteboards, flip charts, audio visual displays. A spacious feeling room helps guests feel more relaxed and focus on the topic at hand. Find ways to Create Space.

 



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